Secretarial & Administrative Support Opportunity
The City of Ekurhuleni is hiring an Executive Secretary to provide efficient clerical, secretarial and administrative support to the IRPTN Unit. The role involves managing the Divisional Head’s diary, coordinating meetings, handling correspondence and maintaining office records.
Position: Executive Secretary
Department: Roads and Transport Management Department
Contract: Fixed Term Contract
Location: City of Ekurhuleni
Salary: R307,632 – R421,968 per year (Total Cost to Company)
Closing Date: 25 August 2026
Who Should Apply?
This opportunity is suitable for candidates who:
- Have secretarial and administrative experience
- Are organised and detail-oriented
- Can manage diaries, meetings and office processes
- Have good communication skills
- Can handle confidential information
- Can work with internal and external stakeholders
Requirements
- Grade 12 plus Secretarial Certificate
- 1–2 years’ experience in a similar environment
- Good organisational and administrative skills
- Ability to manage multiple tasks and deadlines
Main Duties
- Manage the Divisional Head’s diary, appointments and travel arrangements
- Schedule, confirm and coordinate meetings
- Arrange meeting logistics including venues and refreshments
- Screen and manage incoming calls, correspondence and messages
- Prepare, format, copy and distribute documents, reports and presentations
- Maintain filing and records management systems
- Monitor and follow up on action items and correspondence
- Assist with communication between internal and external stakeholders
Skills Needed
- Secretarial skills
- Administrative support skills
- Good communication skills
- Time management
- Organisation and planning
- Attention to detail
- Ability to maintain confidentiality
- Professional telephone etiquette
How to Apply
Interested candidates must apply online through the City of Ekurhuleni recruitment system.