Government Job Opportunity | Birth and Death Registration Services
The Department of Home Affairs is seeking suitably qualified applicants for the position of Hospital Clerk. The role involves providing birth and death registration services to clients, processing applications, verifying supporting documents and maintaining accurate registration records.
The successful candidates will assist with registering births, capturing information on the National Population Register, verifying informants’ details and issuing birth certificates in accordance with delegated authority. The position also involves providing death registration services and ensuring compliance with departmental procedures and relevant legislation.
Applicants must have Grade 12 and meet the additional qualification requirements specified in the vacancy advertisement. A valid driver’s licence is also required. Candidates should have strong administrative, communication, organisational and computer skills, together with a professional and client-focused approach.
Job Details
| Category | Details |
|---|---|
| Job Title | Hospital Clerk |
| Employer | Department of Home Affairs |
| Main Function | Birth and death registration services |
| Minimum Qualification | Grade 12, as recognised by SAQA |
| Additional Qualification | NQF Level 5 qualification and/or DHA Qualification: Home Affairs Services (NQF Level 5), as stated in the advert |
| Driver’s Licence | Valid driver’s licence required |
| Experience | Not specified in the supplied information |
| Reference Number | Not provided |
| Location | Not provided |
| Salary | Not provided |
| Closing Date | Not provided |
| Application Method | Not provided |
About the Opportunity
The Hospital Clerk position supports the Department of Home Affairs in providing registration services for births and deaths. The role requires the accurate handling of personal information and supporting documents, verification of informants’ details, processing of applications and maintenance of official registers.
The successful candidates will follow the prescribed procedures for registering births and deaths, capturing information on the National Population Register and submitting applications for quality assurance where required.
The position also requires an understanding of departmental legislation, public service regulations and Batho Pele Principles to support professional and effective service delivery.
Minimum Requirements
Applicants must meet the following requirements listed in the vacancy information:
- Grade 12, as recognised by the South African Qualifications Authority (SAQA).
- An NQF Level 5 qualification recognised by SAQA and/or a DHA Qualification: Home Affairs Services at NQF Level 5, as specified in the advertisement.
- Understanding of departmental legislation and prescripts.
- Basic knowledge of the Public Service Regulatory Framework.
- Basic knowledge of Batho Pele Principles.
- Ability to adhere to Standard Operating Procedures for the registration of births and deaths.
- A valid driver’s licence.
Applicants should ensure that their qualifications meet the requirements stated in the official advertisement.
Skills and Competencies
The department requires candidates with the following skills and competencies:
- Planning and organising.
- Attention to detail.
- Communication skills.
- Analytical skills.
- Problem-solving skills.
- Financial administration.
- Clerical and administrative skills.
- Ability to multitask.
- Teamwork.
- Record and time management.
- Professionalism.
- Proven client focus and orientation.
- Computer literacy.
- Patriotism, honesty, integrity and accountability.
These competencies are important for handling official documents, processing registration applications, maintaining accurate records and assisting members of the public.
Duties and Responsibilities
The successful candidates will perform birth and death registration duties and support effective administration.
1. Providing Birth Registration Services
Responsibilities include:
- Rendering birth registration services to clients.
- Receiving notices of birth and relevant supporting documents.
- Completing the DHA 24 form.
- Performing online verification of the informant.
- Taking a full set of fingerprints when online verification is unavailable.
- Capturing applications on the National Population Register.
- Submitting applications to the supervisor for quality assurance.
- Confirming the informant’s details.
- Printing birth certificates.
- Signing and issuing birth certificates where delegated authority permits.
2. Maintaining Birth Registration Records
The role involves maintaining accurate records of birth registrations.
Duties include:
- Ensuring that the informant signs the register to acknowledge receipt of the birth certificate.
- Recording and maintaining a register comparing birth occurrences with registered births.
- Recording and maintaining the register of foreign birth occurrences.
- Ensuring that information is captured accurately and records are maintained appropriately.
3. Providing Death Registration Services
Responsibilities include:
- Providing death registration services to clients.
- Following the applicable procedures for death registration.
- Ensuring that registration activities comply with departmental requirements.
The supplied vacancy information does not provide further details about the individual steps involved in death registration.
4. Governance, Risk and Compliance
The successful candidates will also be responsible for supporting proper administration and compliance.
Duties include:
- Ensuring good governance.
- Supporting risk management.
- Ensuring compliance with relevant departmental procedures and requirements.
- Adhering to the Standard Operating Procedures for birth and death registration.
Knowledge of Legislation and Public Service Procedures
Applicants should understand the importance of following departmental legislation, prescripts and operating procedures when handling birth and death registrations.
The position also requires basic knowledge of the Public Service Regulatory Framework and Batho Pele Principles. These requirements support professional conduct, accountability and appropriate service delivery to members of the public.
Salary and Benefits
The salary and benefits for this position were not included in the supplied vacancy information.
Applicants should consult the complete official advertisement for details about remuneration and employment benefits.
How to Apply
The supplied vacancy information does not include an application link, email address or specific submission instructions.
Applicants should obtain the complete official vacancy advertisement from the Department of Home Affairs to confirm:
- The official application method.
- The required application form, if applicable.
- The supporting documents that must accompany the application.
- The correct recruitment contact details.
- The closing date and any additional application requirements.
Do not submit an application using an unverified email address or application link.
Important Information for Applicants
- Applicants must have Grade 12 as recognised by SAQA.
- The additional NQF Level 5 qualification requirements must be checked against the wording of the official advertisement.
- A valid driver’s licence is required.
- Candidates should have computer literacy and strong administrative and record-management skills.
- The position involves handling personal information and official birth and death registration records.
- Applicants must follow the prescribed Standard Operating Procedures.
- The supplied information does not include the reference number, location, salary, application method or closing date. These details should be confirmed from the complete official advertisement.
Closing Date
Closing date: 30 October 2026.
Applicants should obtain the complete advertisement to confirm the deadline before preparing and submitting an application.
Vacancy summary: The Department of Home Affairs is seeking Hospital Clerks to provide birth and death registration services. Applicants must have Grade 12, meet the additional qualification requirements stated in the advertisement and hold a valid driver’s licence. Duties include receiving birth notices, verifying informants, capturing applications on the National Population Register, issuing birth certificates under delegated authority, maintaining registers and providing death registration services. The salary, location, application method and closing date were not included in the information supplied.