Remote Admin Opportunity
Company: Pavago (Hiring on behalf of a client)
Location: South Africa
Work Type: Fully Remote
Job Type: Full-Time
Working Hours: U.S. Business Hours
Job Overview
Pavago is looking for a highly organised and proactive Executive Assistant to support two senior leaders remotely. The successful candidate will assist with executive communication, calendar management, administrative tasks and daily coordination to help leadership focus on important business priorities.
This role is ideal for someone who is experienced in executive support, communicates professionally and can manage confidential information with a high level of discretion.
Who Should Apply?
This opportunity is suitable for candidates who:
- Have experience as an Executive Assistant or Administrative Assistant
- Enjoy supporting senior managers or executives
- Are highly organised and able to manage multiple tasks
- Have excellent English communication skills
- Can work independently in a remote environment
- Are comfortable handling confidential business information
Minimum Requirements
- 3+ years’ experience as an Executive Assistant, Administrative Assistant or similar role
- Experience managing executive emails and complex calendars
- Excellent written and verbal English communication skills
- Ability to handle confidential information professionally
- Ability to remain available by phone during U.S. business hours (9:00 AM–5:00 PM CST)
- Strong typing and documentation skills
- Excellent organisation and time management skills
- Experience communicating with clients and external stakeholders
- Proficiency in:
- Microsoft Outlook
- Microsoft Office 365
- Zoom
- Microsoft Teams
- Salesforce CRM
Main Duties and Responsibilities
Executive Support
- Manage executive inboxes by prioritising emails and drafting responses
- Organise and maintain executive calendars
- Schedule and coordinate meetings across different time zones
- Prepare executives for upcoming meetings
- Receive instructions from executives and ensure tasks are completed on time
Administrative Support
- Arrange domestic and international travel
- Prepare meeting agendas and record meeting notes
- Track action items and follow up on outstanding tasks
- Organise business documents and records
- Assist with research, reporting and special projects
Communication and Stakeholder Support
- Communicate professionally with clients, vendors and business partners
- Act as a point of contact between executives and stakeholders
- Draft professional communications on behalf of leadership
- Maintain confidentiality in all interactions
Operations Support
- Update Salesforce CRM records
- Track projects, deadlines and priorities
- Monitor progress of assigned tasks
- Support daily business operations and workflows
Skills Needed
- Strong organisation skills
- Excellent communication skills
- Attention to detail
- Ability to multitask
- Problem-solving skills
- Professionalism and discretion
- Time management skills
- Ability to work independently
- Confidence working with executives and clients
Typical Workday
The successful candidate may spend their day:
- Managing executive emails
- Coordinating meetings and calendars
- Completing delegated tasks from executives
- Updating CRM systems
- Preparing reports and meeting documents
- Following up on deadlines and priorities
- Supporting daily executive operations
Interview Process
The recruitment process includes:
- Initial screening with Pavago
- Client interview
- Final selection and onboarding
How to Apply
Apply online through the Pavago recruitment platform.