Remote Executive Assistant Opportunity
Company: Viva
Location: South Africa
Work Type: Fully Remote
Department: Executive Assistants
Position: Executive Assistant
Job Overview
Viva is looking for an Executive Assistant to support startup CEOs and executives in a fully remote role. This position goes beyond traditional administrative duties, with the successful candidate helping executives stay organised, solve problems, improve processes and manage daily operations.
The role is ideal for someone who is highly organised, proactive and comfortable working in a fast-paced environment while managing multiple priorities.
Who Should Apply?
This opportunity is suitable for candidates who:
- Have experience in administration, executive support or operations
- Enjoy solving problems and taking initiative
- Are confident communicating with senior professionals
- Prefer working remotely
- Are organised and able to manage multiple tasks
- Are comfortable using digital tools and technology
Minimum Requirements
- Must be based in South Africa
- 2+ years of work experience
- Fluent English communication skills (C1 level)
- Strong organisation and attention to detail
- Ability to work independently and take ownership
- Comfortable using technology and online collaboration tools
- Experience with tools such as Google Workspace, Slack, Notion or AI tools is advantageous
Main Duties and Responsibilities
Executive Support
- Support up to three executives with daily priorities
- Manage calendars, meetings and schedules
- Organise emails, expenses and travel arrangements
- Anticipate executive needs and help solve problems
- Ensure executives remain focused on important tasks
Administrative and Operations Support
- Assist with internal projects and reporting
- Improve workflows and business processes
- Coordinate meetings and team activities
- Track important tasks and deadlines
- Help improve productivity within the organisation
Business Support
- Identify challenges before they become problems
- Suggest solutions and improvements
- Communicate effectively with teams and executives
- Take ownership of assigned responsibilities
Skills Needed
- Excellent communication skills
- Strong organisation skills
- Attention to detail
- Problem-solving ability
- Time management skills
- Ability to multitask
- Confidence and professionalism
- Ability to work independently
- Adaptability in a fast-changing environment
Benefits
Viva offers:
- Fully remote work
- Fixed schedules and weekends off
- Career development and mentorship opportunities
- Performance-based raises and bonuses
- Health insurance benefits
- Paid leave and family-friendly benefits
- Learning and development support
- Wellness and remote work benefits
Hiring Process
The recruitment process includes:
- Online application
- Screening assessment
- Group interview
- Skills assessment
- Final interview
How to Apply
Apply online through the Viva recruitment process.
Note: Viva states that official communication will only come from an @execviva.com email address and that candidates will never be asked to make payments during the recruitment process.