Administrative Support Opportunity
The Department of Health is hiring a Secretary Level 7 to provide comprehensive secretarial and administrative support to the Nursing Manager. The role involves managing office operations, coordinating meetings, handling confidential information and ensuring efficient flow of documents.
Position: Secretary Level 7
Reference Number: refs/056351
Directorate: Nursing
Number of Posts: 1
Salary: R338 106 per annum (plus benefits)
Employer: Department of Health
Location: Edenvale Regional Hospital
Closing Date: 04 September 2026
Requirements
- Grade 12 certificate or equivalent (NQF Level 4)
- Certificate/Diploma in Office Administration or Secretarial Studies will be an added advantage
- Relevant secretarial/administrative support experience, preferably in a health or public sector office
- Computer literacy in:
- MS Word
- Excel
- PowerPoint
- Outlook
- Good verbal and written communication skills
- Strong organisational, planning and time-management skills
- Ability to prioritise and multitask
- Ability to work independently under pressure
- Ability to handle confidential information with discretion
- Knowledge of:
- Batho Pele Principles
- PFMA
- PMDS Policy
- Good interpersonal skills and telephone etiquette
Duties
- Provide personal assistant and secretarial support to the Nursing Manager
- Coordinate daily office activities and administration
- Manage the Nursing Manager’s diary, appointments and meetings
- Monitor deadlines and commitments
- Handle incoming and outgoing correspondence
- Register, track and follow up on documents requiring attention or signatures
- Coordinate meetings and workshops
- Prepare agendas and supporting documents
- Take and type meeting minutes
- Follow up on meeting resolutions
- Draft routine correspondence, memoranda, submissions and reports
- Provide reception services and handle telephone enquiries
- Liaise with internal departments and external stakeholders
- Arrange travel and accommodation
- Handle confidential documents and information
- Maintain electronic and manual filing systems
- Operate office equipment including computers, photocopiers and telephones
- Type reports, presentations, letters and submissions
- Assist with office budget administration, petty cash, procurement requests and stationery orders
- Track delegated tasks and provide updates
- Perform other administrative duties as assigned
Application Information
Applications must include:
- Completed and signed Z83 application form
- Updated CV in PDF format
Applications must be submitted online at:
Gauteng Department of Health e-Recruitment portal
No hand-delivered or emailed applications will be accepted.
Only shortlisted candidates will be required to submit certified copies of qualifications and supporting documents.
Criteria Questions
- Do you have Grade 12?
- Do you have a certificate or Diploma/Degree in Office Administration?
- Are you computer literate?